Palesa the PA to the HOD- public safety is organising a meeting with representatives of different community groups in Rustenburg. The total number of delegates shall be 100. The objective of the meeting is to discuss strategies to minimise house burglaries during the festive season. Since the municipal office does not have enough space to accommodate the 100 participants, Palesa has decided to organise an external venue.
I. Describe the steps that Palesa must take to select and book a venue. (6)
II. List factors that Palesa must take into account when selecting the most suitable venue for the meeting. (15)
III. Which meeting layout would you recommend for this meeting? Give reasons. (2)
IV. Identify and describe factors that Palesa must take into account when selecting the menu for the meeting.